RMT PRIVACY NOTICE

RMT helpline 0800 376 3706 :: june 2022 :: RMTnews 28 1. Data controller Any personal data you provide to us is controlled by the RMT. We are registered as a data controller with the Information Commissioner's Office under reference Z6278414. If you have any queries about how we gather, and use your personal data then you can get in touch with our Data Protection Officer by post at: Data Protection Officer RMT Unity House 39 Chalton Street London NW1 1JD Or via email: DPO@rmt.org.uk – please type ‘For the attention of the Data Protection Officer’ in the subject line of your email. 2. Your rights over your personal data You have a number of specific rights over how we collect and use your personal data. You have the right to: 1. be informed about the collection and use of your personal data (eg in this privacy notice) 2. access a copy of your personal data, along with information on what personal data we hold, how and why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. Should you wish to access a copy of your personal data free of charge, please write to the RMT Data Protection Officer at the address above, enclosing evidence of your identity 3. rectify the information we hold by asking us to change any incorrect or incomplete data we hold about you 4. erasure ie to request the deletion of your personal data where it is no longer necessary for us to use it, where you have withdrawn consent, or where we have no lawful basis for holding it 5. restrict the processing of your personal data we use about you where you have asked for it to be deleted or where you have objected to our use of it 6. data portability, allowing you to obtain and reuse your personal data for your own purposes across different services 7. object to the processing of your data in certain circumstances 8. not be subject to a decision based solely on automated processing, including profiling 9. withdraw your consent for us to use your data at any time, where you have opted in to our processing of your data in the past 10. make a complaint to us about how we have used your personal data Further information regarding your rights are available on the Information Commissioner’s Office website: https://ico.org.uk Please contact our Data Protection Officer by post or email at the address above should you wish to exercise any of these rights. Confirmation of your identity may need to be in our possession in order to respond in full. If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner’s Office (the regulator for privacy/data protection legislation) using the following details: Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Telephone: 0303 123 1113 3. What information and data do we collect? RMT may collect a variety of personal data from you, as part of your interactions with us. This could include, but is not restricted to: Your IP address; your name; Contact details, phone number, email address, postal address; your employer, work location, grade; your union membership; positions that you hold (or were nominated for) during your membership (e.g. local or health and safety representative), including those within RMT committees and forums; financial information; photos you upload to our site; comments you submit or publish with us; attendance at our events, conferences and courses. RMT’s website does not use cookies to collect personally identifiable information about you. Further detail is available on our website at https://www.rmt.org.uk/privacy/cookies 4. What we do with your data We process and maintain your information under our legitimate interests in order to carry out our core functions as a trade union, provide our full range of services, all relevant information and comply with certain statutory obligations. We use your information to fulfil any contract you make with us and supply you with the information or services that you want to use. Dependent upon the nature of your engagement with us, this may include, but is not restricted to, contacting/supplying you with information by post, telephone, e-mail and/or SMS in relation to: • Membership and your participation in industrial action ballots, referenda, elections, subscriptions, services and benefits • Union related or supported campaigns & events • Education courses and opportunities • Press releases relating to union activity and the transport industry We gather information on whether you have received or interacted with emails that we send. This helps us improve our content and deliver more relevant emails to you. We monitor analytical data for statistical purposes on our social media channels. We also use our legitimate interest to process photos where you are RMT PRIVACY NOTICE RMT has updated the Privacy Notice relating to the use of third-party data processors, RMT understands the importance of protecting personal information and is committed to complying with the General Data Protection Regulation 2016/679 (GDPR) and Data Protection Act 2018 (DPA). It is also committed to creating and maintaining a culture of awareness, transparency and accountability by demonstrating compliance with the principles set out in the Regulation. This page sets out what you can expect from RMT in how we collect and process any data about you.